Keep Your Data Safe When Telecommuting.

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Every Day Connected: Work

From the Editors of Every Day Connected

Thanks to the Web, more and more people are working remotely -- from home or anywhere. But not commuting anymore doesn't mean you don't have the same security issues that your corporate-office counterparts do. Here's how to protect your data, devices and computer without an IT department:

1. Back up your data in the cloud.
It’s easy to lose all your work: One computer virus or hard-disk-drive meltdown, and your important files may vanish forever. That’s why, when working from home, backup is crucial. Instead of depending on bulky hardware, try the many cloud services on the Web. They back up new content every night while you sleep, keeping your files safe and allowing you access from any computer at any time.

"Backup used to be cost-prohibitive," says Phil Montero, founder and CEO of an online resource called You Can Work From Anywhere. But these days, many online services charge as little as $50 per year, depending on your needs. Mozy even offers certain amounts of backup for free. If you’re only backing up documents, Google Docs is another good bet.

2. Protect your computer and critical files.
If your employer issues you a PC or laptop to use at home, they'll often install security software or a Web-based security service to block viruses or bar hackers. But if you are self-employed, the burden of protecting your computer and data from the increasing array of online security threats falls squarely on your shoulders.

When choosing a cloud-based security service, be sure it protects your computer with antivirus, spyware and firewall programs. It should also constantly updates to protect you against evolving threats.

You should also limit your family members’ access to your work computer. "You have to be sure that the really critical stuff isn't made accessible to someone who shouldn't have access to it," says Jack M. Nilles, founder of JALA International, a global telecommuting consulting company. "That includes the kids getting on your computer and downloading something [harmful]."

Finally, keep passwords and ID numbers private so they don’t fall into the wrong hands.

3. Seamlessly collaborate with others.
Whether you work on your home computer once a week or full time, if you need to share files with colleagues, synchronization tools can help ensure you (or your team) are working on the correct or latest version of a document. The “old” way to do this was to copy the files from your home computer onto an external hard drive, CD or thumb drive and install them on your work computer. But this process sets you up for accidentally writing over the most recent files -- and what if this external backup device you were depending on is destroyed or lost?

Cloud services enable you to sync automatically to ensure speedy backups. Or try Microsoft’s FolderShare, which allows you to synchronize files with colleagues over the Web.

There's no doubt to the benefits of Web to the home office worker. That said, you want to be smart about security issues. To really cover your bases, in addition to backing up and securing your data, Niles also says it's important to get a clear protocol from your company or clients: "We recommend that telecommuters working for a company have a formal agreement specifically stating who is responsible for what." This way, you can always fall back on the agreed-upon security plan for your best-quality work away from your IT department.


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Photo Credit: @iStockphoto.com/ChristopherBernard

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Is Free Public Wi-Fi Safe?

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Every Day Connected: Work

From the Editors of Every Day Connected

If you work remotely or travel a lot for your job, you probably take advantage of free public Wi-Fi often. Unfortunately, that probably means you’re regularly opening up your devices and your data to serious security threats. And if you’re a heavy user of cloud services, which often store your data on a remote server rather than your computer, Wi-Fi security is even more crucial.

Most people these days have password-protected networks at home, so it’s unlikely that anybody is able to snoop on your data as it passes between your device and your router. But when you’re surfing the Web via a free public Wi-Fi at a cafe, library or airport, you should be suspicious of everyone, says technology consultant Leo Notenboom of Ask-Leo.com. “It’s trivially easy for any of them to be watching your unencrypted information flying by.”

Here’s what you need to know to stay safe next time you’re surfing on a free public Wi-Fi connection.

Free Public Wi-Fi Tip No. 1: Turn on your firewall.
The cafe might use firewall software to protect your computer from outside attacks, but that doesn’t protect you from other people surfing around the same Wi-Fi network inside the cafe. Be sure your computer’s firewall is turned on.

Free Public Wi-Fi Tip No. 2: Protect your smartphone or tablet.
If your smartphone or tablet connects to Wi-Fi networks, require it to ask your permission before joining any network. A lot of people never change the default network name, so if you logged on to your friend’s “linksys” network, your device will remember that and could automatically join any network of the same name in the future -- unless you tell it to ask your permission first.

Free Public Wi-Fi Tip No. 3: Use strong encryption.
Encryption works by disguising data that your computer wirelessly sends to a router. Without it, that person sitting near you at the cafe could use special software to intercept and see all the data that travels back and forth between your device and the router. And that means everything: emails, passwords and things you search for. That’s why it’s imperative, says Notenboom, to use encrypted sites when possible.

How do you know when a site offers encryption? Instead of “http” at the beginning of the address, you’ll see “https.” You’ll also see a little padlock icon in your browser window, usually on the bottom right.

What else should you consider encrypting?

• Your email. If you use a locally installed email program such as Outlook or Entourage, you can protect your mail and passwords by using something called SSL (secure sockets layer) on each of your accounts. This encrypts all your data when you send and receive email. Not all email providers allow the use of SSL, though, so check your provider’s help page.

• Your Facebook and Twitter pages. Facebook and Twitter recently began offering encrypted sessions; just go into your account settings and find the option that says “Always use https.”

• Your Google search. If you think the keywords you’re searching could be embarrassing or you prefer to keep your privacy, try the secure version of Google search. Instead of going to Google.com, do all of your searching at Encrypted.Google.com.

• Everything. Consider a VPN service. VPN stands for virtual private network and encrypts everything you send and receive. You can download free mobile VPN software from such a site as Hotspot Shield and everything -- instant messages, passwords, emails and websites -- will be virtually impenetrable to prying eyes whenever you’re using a free public Wi-Fi connection. Or if your employer offers its own VPN, always connect to it through your computer or mobile device.

“That guy in the corner of Starbucks with his laptop -- do you trust him with your private data?” asks Notenboom. Follow these Wi-Fi safety tips, and you won’t ever have to ever wonder.


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Facebook Parenting: A Proactive Approach For Tweens

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By Marsali Hancock for Every Day Connected

A lot of you may wonder: “Why do you have to be 13 years old to legally use Facebook? Why can’t you be 16, 18 or 12? What’s so special about that particular age?”

First of all, it’s not an age arbitrarily chosen by Facebook. According to the Children’s Online Privacy Protection Act (COPPA), websites collecting information from a general-audience population must receive guardian permission to gather data from children 12 years old and younger.

Often, websites -- Facebook included -- choose to make the legal age of usage 13 years and older to bypass the litigious headaches that parental consent incurs. But, as I’m sure you know, rules are made to be broken. And not surprisingly, countless tweens between the ages of 8 and 12 -- and at times their parents -- turn a blind eye to Facebook’s age policy.

The Parent Trap
Parents who knowingly let their preadolescent youngsters use Facebook may say: “I’ve fixed the privacy settings, my child’s OK.” It’s fantastic that those moms and dads have taken steps to protect their children online, but the service frequently changes its privacy policies. That makes it difficult to continuously adjust the settings that create a secure, highly regulated “bubble shield” around the child.

And of course there are a lot of unsuspecting parents out there whose underage children are sailing the Facebook seas without a captain, compass or lifeboat. Even if their young ones strictly stick to “harmless” social games, like FarmVille, they’re unaware of the types of relationships their children are building in forums and with friends.

Anyone who’s created a Facebook account knows that proving you are at least 13 years of age is as simple as checking a box. So you can imagine how difficult it is to find those wily tweens who are feverishly posting pictures, taking quizzes and making friends through the service. However, the website does take measures to find those young ones and remove them from the system.

Recently, Mozelle Thompson -- Facebook’s chief privacy officer -- told the Australian Federal Parliament’s cyber-safety committee that the social networking giant deletes 20,000 accounts each day for age violations. Although an impressive number, he went on to say that the tools employed to find underage users are not foolproof.

Thompson’s admission substantiates the Pew Research Center’s Internet and American Life Project results, stating that 46 percent of 12-year-olds surveyed in the U.S. use social networks. That sounds like a high percentage, but the number makes sense when you consider that children meet and connect emotionally through their digital devices. The virtual world is now and forevermore injected into daily interpersonal relationships, and nobody knows that better than our blossoming digital natives.

Doing It for the Kids
Facebook is an arena intended for the older set. Younger children are not developmentally ready to navigate the scrutiny and politics that often take place in this social space. Teens and adults prove to have a hard enough time with it, as evidenced by the daily news.

That doesn’t mean parents should wait to introduce their boys and girls to the concept of digital citizenship. Instead, they should carefully choose online environments that are specifically created with tweens in mind.

Currently, there are plenty of fun and safe social networks for children on the Web. The level of control, permission and oversight needed to play in these realms makes them more secure than the other PG-13-rated spaces. More importantly, getting your children set up on age-appropriate sites is a great way to start talking about the boons and burdens of social media.

Remember: Don’t close doors; just guide your children through the ones that lead to safe and healthy online relationships. Statistics prove they want to use social media; it only makes sense that they learn through you.

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